Tag Archives: Task Manager

Astrid a Task Management System for Multiply Platforms

Astrid Since I purchased my Galaxy Nexus I have been looking for a new task manager to replace OmniFocus. I need the task manager to do the following:

  1. Work on Android, iOs and the desktop
  2. The ability to email a task to it
  3. The ability to prioritize task or events
  4. The ability to share a task
  5. The ability to add task or events to Google Calendar or Apple Calendar
  6. The ability to add a task either by text or audio
  7. The ability to create lists and sublists
  8. The ability to set alarms per task
  9. I also wanted something that wasn’t too expensive or a try before you buy model.

I believe I found what I was looking for in Astrid. It has an app for both iOs and Android and a web application you can use on the desktop. I especially appreciate the fact you can forward an email to Astrid and make it a task. I use this all the time when I have to remind myself to renew or cancel something. If you pay for premium ($40.00 a year) you can add attachments including pdf, spreadsheets and photos. If you just forward the email it will go to your inbox, however if you add metadata to the subject line you can have it go to what every list you want. Using meta data you can also set the priority level, the time and date. I also like being able to add a task either by voice or texts. There is a way to connect it with Siri on an iPhone using ifttt You can find how to set that up on Lifehacker.

Astrid can do a lot more things, however it is not perfect. For example on your Android device you can create subtasks, however those subtask show up as just regular task on the iPad. Also you cannot create sub-sub tasks. Unfortunately if you share a task with someone else there is no way to label it waiting for or in progress. Despite these problems if you work with multiple platforms and need a task management system that works with all then Astrid maybe a good choice.

Tea Timer and Alarms Applications for GTD

AlarmsThere are a couple of applications on the Mac that I use almost daily. They are single task apps, that do only one thing. The first is Tea Timer and the second is Alarms. Tea Timer is a Dashboard application. It does one thing it reminds you of things you tend to forget, like your tea is ready or your pizza is done. You can have it send you a Growl notification, a voice alarm or a sound. You can select the background color for Tea Timer. When your ready to use it activate dashboard and chose Tea Timer. To start a countdown click on the time field and enter the hours or minutes or seconds then either hit the play button or enter. When the time is up the Tea Timer alarm will go off. I use this application almost daily.

The second application is Alarms which is a application that sits in your menu bar. If you want to add an event simply tap on the alarm bell and a time line comes down. You can click on a time and manually enter an event. If you enter it at the wrong time simply drag the event to the correct time. If you receive a email or a tweet simply drag it up to to the alarm bell and the time line will drop down and you can drop it into the correct time. If you drop an event into a different day it will add it at the start of the day. (You can choose when you want the day to start and end under Preference.) To move the event to the correct time simply drag it there. Alarms is perfect when you don’t need a full fledge GTD application but you just want a reminder. Alarms can sync with iCal if you want it to.

Both of these applications are for Mac only, if you are a Windows or Linux user what do you use. If you are a Mac user and use something different what is it and why. Tea Timer is a free application. Alarms cost $15.00 and has a 14 day free trial, its available in the App store for $7.99 ( no free trial) . I recommend both of these applications.